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Best Project Management Software of February 2025
Streamline your workflow & achieve more
Looking to boost your team's efficiency? Explore and compare the top project management software
to find the perfect solution for your organization.
Last Updated February 2025
Best Project Management
Software of February 2025
Ready to improve the efficiency of your teams’ workflow?
Compare the best project management software, find the
perfect tools for your organization, and start your free trial today
Last Updated February 2025
Best Project Management Software of Feb 2025
Boost your workflow & productivity
Last Updated February 2025
1
Our Top Choice
  • Award-winning, all-in-one platform
  • Create customizable automation
  • Integrates with 40+ platforms seamlessly
  • Get a 14-day free trial
2
  • Trusted by over 2,000,000 teams
  • AI-powered assistance tailored to your needs
  • Tailored views for cross-functional projects
3
  • Manage all projects in one place
  • Connect tasks to your email and calendar
  • No third-party tools or log-ins required
4
  • High customer satisfaction
  • Custom workflows for your category
  • Single dashboard to monitor progress
Coming Soon
5
  • Visualize, automate, and track work easily
  • 150+ custom apps and integrations
  • Streamline projects and tasks with AI
Coming Soon
SHOW MORE
Our top choice
1
Our top choice
  • Award-winning, all-in-one platform
  • Create customizable automation
  • Integrates with 40+ platforms seamlessly
  • Get a 14-day free trial
Your Guide to Project Management Software: FAQs & Answers
1. What is project management software?
Project management software is a digital tool designed to help teams plan, execute, and track projects efficiently. It provides a centralized platform for managing tasks, setting deadlines, assigning responsibilities, and monitoring progress in real-time. These tools often include features like task automation, file sharing, team collaboration, and reporting dashboards to enhance productivity. Whether for small businesses or large enterprises, project management software streamlines workflows, improves communication, and ensures projects are completed on time and within budget.
2. Which project management software is best for my team?
The right project management software for your team depends on factors such as workflow, team size, and project complexity. If you're looking for advanced features like time tracking and reporting, Monday.com excels in visual task management and team collaboration. For those needing a highly customizable solution, ClickUp is a great choice with its extensive feature set. If seamless integration with a CRM is a priority, HubSpot offers robust task management capabilities tailored for sales and marketing teams.
3. Can I use project management software for remote teams?
Yes! Top project management tools offer cloud-based access, real-time updates, and mobile apps, making them perfect for remote and hybrid teams.
4. How do I choose between free and paid project management programs?
Many task software options offer free plans with essential features. Paid versions provide advanced automation, reporting, and integrations, which can be especially useful for growing businesses.
5. Does project management software integrate with other tools?
Most top project management software integrates with tools like Slack, Google Drive, and Microsoft Teams, ensuring seamless workflow management across different platforms.
6. How secure is project management software for handling sensitive data?
Security is a top priority for best task management software providers, with features like data encryption, user permissions, and compliance with industry standards such as GDPR and SOC 2.
7. Can project management tools help improve team productivity?
Absolutely! The best project management tools include features like task automation, deadline tracking, and real-time collaboration, which help teams work more efficiently and avoid project delays.
8. Is training required to use task management software?
Most task managers are designed with user-friendly interfaces, tutorials, and customer support to help teams get started quickly. Some project management apps may require additional training for more advanced features.
9. How much does project management software cost?
Pricing varies based on features, team size, and subscription plans. Some best project management software for small teams offer free plans, while premium versions range from $7 to $30 per user/month, depending on the provider.
10. Can I test project management software before committing?
Yes! Many best project management apps offer free trials or demo versions, allowing teams to explore features before making a final decision.

Not sure which project management tool suits your team best? Explore our expert reviews and comparisons of the Best Project Management Software today!
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What is project management software?

Project management software makes it easy for managers and teams to plan, track, and collaborate on projects. Project management programs also help teams control costs, improve productivity, and meet deadlines. The best project management software for small teams typically includes pre-set workflow templates and a visual interface where users can track progress and assign tasks to one another.

The top project management software solutions are usually cloud-based and highly intuitive, requiring no coding or technical know-how. Just choose the project management tool you need for your team, set user permissions for each person, and watch productivity soar.

What does project management software include?

Project management software is actually quite a broad term encompassing a range of project management tools. Some project management software providers specialize in project management only. Others offer project management tools as part of a broader setup incorporating sales, marketing, and/or operations tools.

The best free project management software typically provides just a few basic tools for file sharing or communicating with one another. Subscription-based project management software may contain any number of features, including:

  • Task management software : Tools to help teams create, assign, and monitor tasks.
  • Workflows : Ready-made and customizable templates for working and collaborating with one another.
  • Visualization : Dashboards showing progress of the team and individual members in a variety of formats including Kanban, Gantt, calendar, map, and timeline view.
  • File sharing : Central depository where team members can upload, search for, tag, and give feedback on each other’s work.
  • Calendar sharing : Project timelines that automatically update and sync across all user accounts.
  • Time tracking : Enables team members to track time spent on tasks for third-party stakeholders.
  • Automation : Automation of repetitive workflows through sets of rules, triggers, and alerts.
  • Integrations : Third-party apps that expand the capabilities of your project management software.
  • Insights : Customized dashboards enable managers to track and analyze trends in team performance and make data-driven decisions.

Are project management programs easy to set up?

Like other SaaS (software-as-a-service) platforms, the setup process really depends on how complex you want your features to be. The best project management tools can be used straight off the shelf or customized to suit your needs. For 99% of small businesses, it’s enough just to purchase task management software and use whatever features and integrations are on offer. For the 1% of businesses with the technical capabilities, you may also want to build your own custom tools and apps.

How easy are project management tools to use?

The best project management tools are easy to use—after all, the entire reason they exist is to improve your team’s workflow. With intuitive drag-and-drop functions and a user-friendly interface, it shouldn’t take more than a couple of hours for your team to use your new task software like pros.

How much does project management software cost?

You don’t have to be a Fortune 500 enterprise to get access to top project management tools. The best project management software for small teams can be had for as little as $5 per user per month, often after a free trial period. Good task management software is scalable, meaning you can start with a cheap (or free) plan and then upgrade to a more expensive package as your team—and needs—grow.

From a scan of the top 10 project management software providers, here’s what you can get at each price level:

  • Free : Basic task manager, project tracking, file sharing, desktop and mobile apps, limited (~2 GB) storage space.
  • $5 to $15 per user per month : Best task management software, visualization tools, collaboration tools, limited integrations, 5-10 GB storage.
  • $15 - $25 per user per month : Custom workflows, advanced insights and analytics, real-time report sharing, time tracking, project and task approvals, automations, up to 50 GB of storage space.
  • Enterprise solution – custom pricing : App builders, 24/7 dedicated support, advanced user controls, advanced security features, 100 GB+ of storage space.

Our Top 3 Project Management Services

Our top choice
2431 Excellent reviews on

In a Nutshell

Monday.com is a comprehensive work operating system (Work OS) designed to empower teams to plan, execute, and track projects and workflows efficiently. Its intuitive interface and customizable features make it suitable for a wide range of industries and team sizes.

Features

  • Award-winning, all-in-one platform
  • Create customizable automation
  • Integrates with 40+ platforms seamlessly
  • Get a 14-day free trial

Pros

  • Highly customizable workflows
  • User-friendly interface
  • Robust integration capabilities
  • Advanced automation features

Cons

  • Some advanced features are limited to higher-tier plans
  • Pricing can be higher for smaller teams
2431 Excellent reviews on

In a Nutshell

ClickUp offers a fully customizable project management and CRM platform, enabling users to adjust various features to suit their workflow needs. It’s suitable for a wide range of users, from individual entrepreneurs to large enterprises. What’s more, with ClickUp’s comprehensive free version, you can explore its capabilities without financial commitment.

Features

  • Trusted by over 2,000,000 teams
  • AI-powered assistance tailored to your needs
  • Tailored views for cross-functional projects

Pros

  • Free plan with basic features
  • Over 100 preset templates for quick setup
  • Extensive integration and automation options
  • New features added regularly

Cons

  • Free plan with basic features
  • Over 100 preset templates for quick setup
  • Extensive integration and automation options
  • New features added regularly
325 Excellent reviews on

In a Nutshell

HubSpot is a powerful tool that aligns your sales, marketing, and operations teams. It isn’t like conventional project management software, so if you’re only looking for automated workflows, file sharing, and collaboration tools, then you’re better off getting these from a dedicated provider. However, if your business has teams across a range of functions (e.g. sales, marketing, operations) that struggle to work with one another, then HubSpot can help break down those siloes and grow your business.

Features

  • Manage all projects in one place
  • Connect tasks to your email and calendar
  • No third-party tools or log-ins required

Pros

  • Powerful integrations
  • Integrates your sales, marketing and more
  • Strong reputation as a SaaS provider
  • 24/7 support

Cons

  • Range of platforms and packages can be confusing
  • Not a dedicated project management platform per se
  • HubSpot mobile app doesn’t support project management tools
325 Excellent reviews on

What can you get with free project management software?

If you only need a few basic functions for your team, then free task management tools may be sufficient. Best task management software may include file sharing, basic communication and collaboration (e.g., messaging), and basic project tracking. Many top project management software providers operate on a freemium model where you get basic tools for free and start paying when you want to scale up.

In short, if you have a small team (less than four people) or only need basic functions, then the best project management tool may be good enough for you. But if you manage a larger team and want to supercharge productivity, then you’re better off looking for subscription-based project management software.

Is my data safe with project management software?

Project management programs are cloud-based, so safeguarding your security is essential. Through your admin controls, you’ll be able to decide which users have access to which features and how often users have to update passwords and security controls. The more you pay for your plan, the tighter the security features you’ll have at your disposal. Enterprise plans offer the greatest security, with the ability to implement two-factor authentication, custom password policies, and more.

When selecting a project management software provider, take a look at the security safeguards they have in place to protect users, including firewalls and encryption. Project management software reviews can help you identify which providers are serious about security and which aren’t.

Finding the best project management software

Project management tools exist to improve your team’s productivity and ultimately cut costs and save time. However, a certain amount of research is required to find the right task management tools for your team. Before selecting a provider, we recommend reading through project management software reviews, comparing the features they provide, and maybe even giving one to two providers a trial run.

Why are project management apps important

The best project management apps make it easy for teams to stay connected and productive, no matter where they are. These project management apps provide essential features like task tracking, file sharing, and real-time updates, all optimized for mobile use. Choosing the best project management app ensures your team has access to the tools they need on the go, helping them stay organized and efficient. To make the best choice, consult project management software reviews to see what real users say about different platforms, including ease of use and feature effectiveness.