designed to help businesses plan, prioritize, and collaborate better.
Software of February 2026
Compare the best project management software, find the
perfect tools for your organization, and start your free trial today
- Award-winning, all-in-one platform
- Easily assign tasks and prioritize
- 100% customizable to your team’s needs
- Get a 14-day free trial of the Pro plan
- Automate project busywork with AI
- Your all-in-one productivity hub
- Trusted by over 3 million teams
- AI-powered assistance tailored to your needs
- 14-day free trial, no credit card needed
- Marketing, sales, and CRM in one place
- Manage all projects in one place
- Connect tasks to your email and calendar
- No third-party tools or log-ins required
- Powerful automated workflows
- Choice of pre-built or custom templates
- Syncs data across critical business apps
- Free 30-day trial
- Award-winning, all-in-one platform
- Easily assign tasks and prioritize
- 100% customizable to your team’s needs
- Get a 14-day free trial of the Pro plan
- Automate project busywork with AI
What is task management software?
Project management software makes it easy for managers and teams to plan, track, and collaborate on projects. Task management software is a key component of many project management solutions, especially for small teams managing day-to-day operations. Project management programs also help teams control costs, improve productivity, and meet deadlines. The best task management tool for small teams typically includes pre-set workflow templates and a visual interface where users can track progress and assign tasks to one another. Many users also seek out the best task management apps that can support both desktop and mobile devices.
The top task manager solutions are usually cloud-based and highly intuitive, requiring no coding or technical know-how. Just choose the task management tool you need for your team, set user permissions for each person, and watch productivity soar. Whether you're after the best software for task management or an all-in-one collaboration platform, usability should be a top priority.
What features and functions does project management software have?
Project management software is actually quite a broad term encompassing a range of task management software and collaboration solutions. Some task management tool providers specialize in project management only. Others offer task management tools as part of a broader setup incorporating sales, marketing, and/or operations tools. With so many best task management apps available, it’s easier than ever to match your team’s workflow needs and preferences.
The best task manager for your team will depend on your goals and budget. The best free task management software typically provides just a few basic tools for file sharing or communicating with one another. Subscription-based task management software may contain any number of features, including:
- Workflows: Ready-made and customizable templates for working and collaborating with one another.
- Visualization: Dashboards showing progress of the team and individual members in a variety of formats, including Kanban, Gantt, calendar, map, and timeline views.
- File sharing: Central depository where team members can upload, search for, tag, and give feedback on each other’s work.
- Calendar sharing: Project timelines that automatically update and sync across all user accounts.
- Time tracking: Enables team members to track time spent on tasks for third-party stakeholders using a built-in task tracker.
- Automation: Automation of repetitive workflows through sets of rules, triggers, and alerts.
- Integrations: Third-party apps that expand the capabilities of your task management software.
- Insights: Customized dashboards enable managers to track and analyze trends in team performance and make data-driven decisions.
Are task management programs easy to set up?
Like other SaaS platforms, the setup process really depends on how complex you want your features to be. The best task management tool can be used straight off the shelf or customized to suit your needs. For 99% of small businesses, it’s enough just to purchase task management software and use whatever features and integrations are on offer. For the 1% of businesses with the technical capabilities, you may also want to build your own custom task tracker or workflow system.
How easy are task management tools to use?
The best task management apps are easy to use—after all, the entire reason they exist is to improve your team’s workflow. With intuitive drag-and-drop functions and a user-friendly interface, it shouldn’t take more than a couple of hours for your team to use your new task manager like pros. Whether you’re managing a small team or running complex campaigns, the best task management tool should make things easier, not harder.
How much does the best task management software cost?
You don’t have to be a Fortune 500 enterprise to get access to the best task management tools. The best software for task management for small teams can be had for as little as $5 per user per month, often after a free trial period. Good task management software is scalable, meaning you can start with a cheap (or free task management software plan) and then upgrade to a more robust package as your team and needs grow.
Whether you're using a basic task tracker or transitioning to an enterprise-level task manager, pricing models are designed to accommodate all team sizes and industries.
From a scan of the top 10 task management software providers, here’s what you can get at each price level:
- Free: basic task tracker, file sharing, desktop and mobile task management apps, limited (~2 GB) storage space
- $5 to $15 per user per month: visualization tools, collaboration tools, limited integrations, 5–10 GB storage
- $15–$25 per user per month: Custom workflows, advanced insights and analytics, real-time report sharing, time tracking, project and task approvals, automations, up to 50 GB of storage space
- Enterprise solution: custom pricing: app builders, 24/7 dedicated support, advanced user controls, enhanced security, 100 GB+ of storage space.
Our Top 3 Task Management Services
In a Nutshell
Monday.com is a comprehensive work operating system (Work OS) designed to empower teams to plan, execute, and track projects and workflows efficiently. Its intuitive interface and customizable features make it suitable for a wide range of industries and team sizes.
Features
- Award-winning, all-in-one platform
- Easily assign tasks and prioritize
- 100% customizable to your team’s needs
- Get a 14-day free trial of the Pro plan
- Automate project busywork with AI
Most Popular Products
Pros
- Highly customizable workflows
- User-friendly interface
- Robust integration capabilities
- Advanced automation features
Cons
- Some advanced features are limited to higher-tier plans
- Pricing can be higher for smaller teams
In a Nutshell
ClickUp is an all-in-one project management platform designed to streamline workflow, improve collaboration, and increase productivity. With its extensive customization options, ClickUp is ideal for teams of all sizes, offering features such as task management, multiple project views, automation, integrations, and real-time collaboration tools. The platform's scalability makes it a great fit for businesses ranging from startups to large enterprises. ClickUp's free plan provides a strong entry point, while its paid tiers unlock more advanced functionalities tailored to various team needs.
Features
- Your all-in-one productivity hub
- Trusted by over 3 million teams
- AI-powered assistance tailored to your needs
- 14-day free trial, no credit card needed
Most Popular Products
Pros
- Comprehensive free plan
- Highly customizable interface
- Robust integration capabilities
- Multiple project views
Cons
- Steep learning curve
- Occasional performance issues
In a Nutshell
HubSpot’s project management tool is designed to work seamlessly within its CRM ecosystem, making it an excellent choice for teams that prioritize marketing, sales, and customer service alignment. The platform offers a suite of tools including task tracking, workflow automation, collaboration features, and reporting, all integrated with its broader CRM functionality. While it may not have the advanced capabilities of dedicated project management software, its strength lies in its ability to connect projects with customer data, making it a great fit for businesses looking to unify their operations.
Features
- Marketing, sales, and CRM in one place
- Manage all projects in one place
- Connect tasks to your email and calendar
- No third-party tools or log-ins required
Most Popular Products
Pros
- Seamless integration with HubSpot CRM
- Intuitive and user-friendly interface
- Pre-built templates for faster project setup
- Customizable workflows and task automation
Cons
- Limited advanced project management features
- Higher cost for larger teams
AI was used in the creation of this content, along with human validation and proofreading.